Professional Email Writing

Professional Email Writing

Professional Email Writing

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As an educator, it is important to be able to communicate effectively in a professional manner. A special education teacher will need to communicate to a variety of stakeholders in a variety of ways including phone calls, meetings, email, etc.

Review the “Sample Professional Email.” Write a general email that could be modified and sent to each of the individuals you will interview in the three field experiences in this course. Look ahead to Topics 4, 5, and 6 to preview the individuals you will be interviewing. Once reviewed by your instructor, you will be able to use these emails to set up the interviews needed for each field experience assignment.

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Sample Professional Email

Hello ____________________,

My name is ______________________. I am a teacher in training at Grand Canyon University and I am excited to work with you this semester as I complete practicum hours for my course. My major is ____________________ and I am currently taking SPD-510: Professional, Ethical and Legal Practices and Policies in Special Education. For one of my field experience assignments I will be asked to interview __________________ to discuss _________________________.

What does your class schedule look like? I would like to interview you on (day(s) of the week) from __________ to __________. Would that work for you? If not, please let me know what the best days and times are for you.

I look forward to meeting you and learning from you!

Sincerely,

___________________

You must proofread your paper. But do not strictly rely on your computer’s spell-checker and grammar-checker; failure to do so indicates a lack of effort on your part and you can expect your grade to suffer accordingly. Papers with numerous misspelled words and grammatical mistakes will be penalized. Read over your paper – in silence and then aloud – before handing it in and make corrections as necessary. Often it is advantageous to have a friend proofread your paper for obvious errors. Handwritten corrections are preferable to uncorrected mistakes.

Use a standard 10 to 12 point (10 to 12 characters per inch) typeface. Smaller or compressed type and papers with small margins or single-spacing are hard to read. It is better to let your essay run over the recommended number of pages than to try to compress it into fewer pages.

Likewise, large type, large margins, large indentations, triple-spacing, increased leading (space between lines), increased kerning (space between letters), and any other such attempts at “padding” to increase the length of a paper are unacceptable, wasteful of trees, and will not fool your professor.

The paper must be neatly formatted, double-spaced with a one-inch margin on the top, bottom, and sides of each page. When submitting hard copy, be sure to use white paper and print out using dark ink. If it is hard to read your essay, it will also be hard to follow your argument.